Ethical Digital’s AI Transparency Policy

Ethical Digital

Effective Date: April 12, 2026

Our Commitment:

We want to be upfront with you about how Ethical Digital uses AI. It helps us do better work, and we think you should know how.

This document explains where AI fits into our process, how we make sure a real person is always involved, and what your rights are.

Values Alignment

Everything we do with AI connects back to what Ethical Digital stands for:

• Trust — We think everyone deserves to know when and how AI plays a role in what we do.

• Respect — We handle people's information and work with care, and AI doesn't change that.

• Inclusion — We pay attention to fairness and make sure AI works well for everyone, not just some people.

These aren't just words on a wall. They shape how we pick our tools, check our work, and decide when AI should — and shouldn't — be part of the process.

Here's where AI plays a role in what we do:

• Marketing

• HR

• Finance

• Product/R&D

Some of the work we share with you may have had help from AI. A real person always reviews it before it gets to you, and we hold it to the same standards as everything else we do.

Human OversighA real person always reviews important AI work before it goes anywhere.

Whether it's for internal use or something going to a client, AI outputs need to be checked by someone on the team. The more important the work, the more carefully it should be reviewed.

Our Safeguards

Here's what guides how we use AI:

• Transparency — If AI is involved in something that affects you, we want you to know.

• Inclusion — We make sure AI works fairly for everyone and doesn't leave anyone out.

• Innovation — We're open to trying new AI tools, but we always make sure they actually help before we go all in.

• Risk Reduction — We think through the risks before we use AI for anything important.

• Human Oversight — AI helps us, but a real person always has the final say.

These principles keep AI in its proper place: as a tool, not a decision-maker.

Limitations

AI is helpful, but it's not perfect. Sometimes it gets things wrong or misses context that a person would catch. That's why we always have a real person review AI-assisted work before it's finalized or shared with you.

Your Rights

We want you to feel comfortable with how we use AI. Here's what you can always do:

• You can ask if AI was involved in your work — we'll always tell you.

• You can request that we do specific work without AI.

• You can ask us anything about how we use AI, anytime.

This AI Policy was generated using our Free AI Policy Maker. Create your AI policy today: https://aipolicymaker.ca/